Result list: Filter
Filters available in the result list enable you to modify the results. The following filters are available: Meeting, Organisation, Privileged info and Background info. The numbers between brackets ( ) represent the amount of profiles meeting the criteria.
Notes:
- The filter figures may change when selecting different filters; a figure (0) does not mean there are no profiles; it's the count of the result list. Clicking on a filter with value (0) can change the amount of records in the result list.
- Sometimes the values in a filter may be too large to display all. In that case, only the top values (or first values in the alphabet) will be displayed. This is often the case with the filters: Subjects (top 100 displayed), Name member supplier (25), Organisation city and Local reps based in (first 200 in alphabet).
Meeting
Note that not all filter combinations have been activated for all search sections.
Attendance
Specify the range: minimum – maximum attendance. The following ranges are available:
<250
250-499
500-999
1000-1999
2000-2999
>3000
Unknown
Rotation area
Clicking on the Rotation area filter, will generate an overview of all meeting rotation patterns, relevant to the destination(s) selected.
Frequency
You can filter on annual, biannual, biennial meetings and many other frequencies.
The system will search by default on meetings exceptions which do come back to the same destination regularly ('recurring destinations'). In the result list, these meetings can be recognised by the symbol: 
.
You can turn this option on/off.
Preferred month(s)
Search for the month(s) in which the international organisation usually has its congress.
First open year
Here you can look for meetings of which is known what year their next meeting is still open; where the organisation has not yet decided in which destination the meeting of that specific year (or later) will be held. Entering a year will result in future meetings with open years as of the year specified. Note that sometimes a preferred region is mentioned or a bid manual is attached under decision making information.
Subjects
ICCA created a special structure for indexing the many subject matters of the international meetings. All fields of interest (specific specialties) are categorised under a general subject matter. The specific specialties can be found with a ‘path’. Multiple subjects can be selected.
Language
The language field gives the languages of the meetings. You can select multiple languages.
Commercial Exhibition
Select yes when you only want to select meetings which have a commercial exhibition in conjunction with the meeting.
Name of member/supplier
Tick the box next to the member/supplier name in order to find meeting profiles listing these names.
Confirmed supplier
Tick the box next to the type of supplier in order to find meeting profiles listing these type(s) of confirmed suppliers:
Airline
DMC
Exhibition management
Hotel/Accommodation
Local PCO
Venue
Select yes when you only want to select meetings where ICCA members have been involved.
Organisation
Country, City
Select the city and or country of where the organisation should be located.
Choose any of the pre-defined countries in this field where associations should have a member. The association will only be selected if ICCA has found an address of the local representative (also called: key contact, member, local counterpart) on the international organisation’s website. It is very beneficial to have a key contact in your own country. Very often meetings rotate between the countries of the local representatives. Furthermore, communication will be much easier with someone from your country (language, culture), and much closer for meetings.
Select the type of management: International Organisation, (Core) PCO, AMC.
Verified Association Contacts
We have about 400 VACs in the database: association contacts that have access to our portal, who send us updates and attend our events.
Privileged info
ICCA's Association Database has always been about sharing commercial information about recently hosted meetings. The Meeting Insider functionality facilitates and personalises information exchange among ICCA members. Members are now invited to provide background information on specific events that you have hosted, and also add a picture and contact information to the meeting profile. This applies to all future events in the database and also to events which are not older than 2 years. By becoming a Meeting Insider, you can now offer to advise important information to your fellow ICCA Members, which you think will be helpful for them to better understand the respective association and their events, as well as to provide them with any ideas you have tried which has helped you to bridge success when bidding to host or cater for this meeting.
As a , you need to have information to share related to the Bidding/Decision-making Process, Delegate/Budgetary Profile, etc. You can also choose to indicate your preferred ways of communication by (not) listing phone and/or email details. You can also say for how long you want to be a for a specific meeting. Only those ICCA Members who have made a similar commitment, will be able to access to your contact details and vice versa. To reiterate, only ICCA members who have made this commitment will be able to search for meeting profiles with . With this functionality, not only Members in the Destination Marketing sectors are invited to participate, but also suppliers who are linked to the meeting as well.
ICCA’s success over decades has been built on the principle of members exchanging commercial information with one another about recently hosted events. This is the foundation of ICCA’s Association Database, and is a central component of many ICCA events. Upon registration each delegate will be requested to provide data on one major international meeting they have recently been involved in, and to be willing to share their insights and inside knowledge about this meeting with other delegates throughout the BE Sessions. ICCA will support delegates in maximising the commercially important data that will be exchanged during the Business Exchange, turning the event into a massive intelligence gathering opportunity.
Conditions apply. Please note that only participating delegates may search for the BE session(s) and may view the additional Business Exchange information. Archived, older BE information is available to all members.
Bookmark
Each member can bookmark specific profiles and meetings. By selecting the Bookmarks button, you can easily find back your bookmarked profiles.
dd your personal comments to a meeting (e.g. the contact name of the local representative or your own file number). This information will be stored on our server, therefore it will remain available, even when a new version of the database is used or when you log in from another computer. A profile with a note attached will have a yellow Note button. When you select the value: 'Yes', you view the records with notes attached.
Background info
A bid manual (also called request for proposal or RFP) is a written document issued by an organisation which contains requirements for their future meetings. Select the option: 'Yes' if you are interested in profiles that contain this extra information.
RFPs
An RFP contains information on: First open year, Deadline for bids and the Decision making document is available.
Deadline bids
Specify the year and/or month for the upcoming deadline of bid submissions.
Complete profiles
By default, the result of your search will consist of a number of complete profiles (with international organisation information and 3 meetings) and possibly a number of incomplete profiles that may require some more research from your side. The incomplete profiles are highlighted grey in your result list, and placed in a separate Excel tab after exporting.
Created in
Select the year(s) in which the association (meeting) information was added to the Database.
Updated in
Select the year(s) in which the association (meeting) information was updated in the Database.