Selecting the search option: 'Potential meetings for...' will prompt an extra field: 'Which destination'.
Enter the city, country or continent to find potential meetings. After entering two letters, the system will come up with suggested destinations found in the database. Note that the destinations in the database are in English.
You can enter multiple destinations. Clicking on the 'X' will remove the destination.
Important notes:
- If you are entering a city, the system will still search on country level. The reason for this is that all association meetings in the Association Database tend to not come back to the same country in ten or fifteen years, depending on the rotation pattern of these meetings.
- The system will search by default also on meetings exceptions which do come back to the same destination regularly ('recurring destinations'). In the result list, these meetings can be recognised by the symbol:
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Advanced
Clicking the advanced button will open additional search criteria.
The following search sections are available: Meeting, Organisation, Privileged info and Background info.
Meeting
Attendance # range
Search for the minimum and/or maximum number of participants that meetings should have.
Specify the range: minimum – maximum attendance.
Numbers only, no comma’s or other signs accepted.
Rotation area
After clicking on the Rotation area field, you will find an overview of all meeting rotation patterns, relevant to the destination(s) selected. You can select/de-select a rotation area manually one by one or all together. Note that the rotation area: 'World/International' finds meetings which rotate between all continents.
Destination(s) not visited: Search for meetings which have not been to a selected destination before or after a certain date. Note that the default 'from' date for potential meetings is calculated on: today's date minus 10 years. You can edit the date by clicking on the field and select the date or by entering the date in the following format: dd-mm-yyyy. For instance 1 March 2000 is entered: 01-03-2000.
When searching for potential leads, you select the country or continent in combination with 'the 'from' date.
Note that If you are entering a city, the system will still search on country level. The reason for this is that all association meetings in the Association Database tend to not come back to the same country in ten or fifteen years, depending on the rotation pattern of these meetings. Example: a meeting that has been to Florence, Italy will not come back to Italy for the next 10 to 15 years, not to Rome or any other city in Italy as most of the meetings rotate between continents or countries.
The system will search by default also on meetings exceptions which do come back to the same destination regularly ('recurring destinations'). In the result list, these meetings can be recognised by the symbol: .
You can switch off this option by moving the box from green (yes) to the left so it becomes grey (no).
Preferred month(s)
Search for the month(s) in which the international organisation usually has its congress.
First open year
Here you can look for meetings of which is known when their next meeting will be held but it is still open where (sometimes a preferred region is mentioned, sometimes a bid manual is attached under decision making information).
Subject matters
ICCA created a special structure for indexing the many subject matters of the international meetings. All fields of interest (specific specialties) are categorised under a general subject matter. The specific specialties can be found with a ‘path’. Multiple subjects can be selected.
Two examples:
- ‘Electricity’ can be found under: ‘Commerce/Distribution/Energy/Electricity’ In this case the general subject matter is: ‘Commerce’. The path is the complete indication, which leads to the specialty ‘Electricity’.
- ‘Pain’ can be found under: ‘Medical Sciences/Neurology/Pain’
Sometimes a specialty you would like to use is mentioned under two or more ‘paths’:
- ‘Social Security’ can be found under: ‘Law/Social Matters/Social Security’ and under: ‘Safety & Security/Social Security’
Other fields may not be mentioned under a path name. In that case the most likely subject matter or specialty should be used:
- Anything related to ‘Shares’ should be found under the general subject matter ‘Economics’ or under the more specific ‘path’: ’Economics/Finance’.
The other option to find meetings dealing with a specific field of interest, is to use the criterion ‘free text’.
Language
The language field gives the languages of the meetings. You can multiple languages.
Commercial Exhibition
Select this option (green is yes) when you only want to select meetings which have a commercial exhibition in conjunction with the meeting.
You can switch off this option by moving the box from green (yes) to the left so it becomes grey (no).
Select this option (green is yes) when you only want to select meetings where ICCA members have been involved.
You can switch off this option by moving the box from green (yes) to the left so it becomes grey (no).
Name of member/supplier
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Confirmed supplier
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Organisation
Enter the city, country and/or continent of where the organisation should be located.
Choose any of the pre-defined countries in this field where associations should have a member. The association will only be selected if ICCA has found an address of the local representative (also called: key contact, member, local counterpart) on the international organisation’s website. It is very beneficial to have a key contact in your own country. Very often meetings rotate between the countries of the local representatives. Furthermore, communication will be much easier with someone from your country (language, culture), and much closer for meetings.
Select the type of mangement: International Organisation, (Core) PCO, AMC.
Privileged info
ICCA's Association Database has always been about sharing commercial information about recently hosted meetings. The Meeting Insider functionality facilitates and personalises information exchange among ICCA members. Members are now invited to provide background information on specific events that you have hosted, and also add a picture and contact information to the meeting profile. This applies to all future events in the database and also to events which are not older than 2 years. By becoming a Meeting Insider, you can now offer to advise important information to your fellow ICCA Members, which you think will be helpful for them to better understand the respective association and their events, as well as to provide them with any ideas you have tried which has helped you to bridge success when bidding to host or cater for this meeting.
As a , you need to have information to share related to the Bidding/Decision-making Process, Delegate/Budgetary Profile, etc. You can also choose to indicate your preferred ways of communication by (not) listing phone and/or email details. You can also say for how long you want to be a for a specific meeting. Only those ICCA Members who have made a similar commitment, will be able to access to your contact details and vice versa. To reiterate, only ICCA members who have made this commitment will be able to search for meeting profiles with . With this functionality, not only Members in the Destination Marketing sectors are invited to participate, but also suppliers who are linked to the meeting as well.
Search for all meetings of which the contact of the association belonging to that organisation will participate in a Hosted Buyer Programme of a tradeshow which you can select in the scrolldown list. This option is only available to members who are exhibiting at the particular tradeshow or have registered. When registered for the ICCA Personal Connections Evening at IMEX or EIBTM, ICCA members can view additional information on Hosted Buyers attending the tradeshow. ICCA’s Research Department has looked into the meetings represented by the buyers and added these to the Association Database.
Bookmarks
Each member can bookmark specific profiles and meetings. By selecting this option (green is yes), you can easily find back your bookmarked profiles.
dd your personal comments to a meeting (e.g. the contact name of the local representative or your own file number). This information will be stored on our server, therefore it will remain available, even when a new version of the database is used or when you log in from another computer. A profile with a note attached will have a yellow Note button. When you click on it, you can read the note.
ICCA’s success over decades has been built on the principle of members exchanging commercial information with one another about recently hosted events. This is the foundation of ICCA’s Association Database, and is a central component of many ICCA events. Upon registration each delegate will be requested to provide data on one major international meeting they have recently been involved in, and to be willing to share their insights and inside knowledge about this meeting with other delegates throughout the BE Sessions. ICCA Data will support delegates in maximising the commercially important data that will be exchanged during the Business Exchange, turning the event into a massive intelligence gathering opportunity.
Conditions apply. Please note that only participating delegates may search for the BE session(s) and may view the additional Business Exchange information.
Background info
UIA
Some of the profiles have additional detailed information regarding the association. This information is provided by an external source: the Union of International Associations -UIA-.
A bid manual (also called request for proposal or RFP) is a written document issued by an organisation which contains requirements for their future meetings. Select this option if you are interested in profiles that contain this extra information.
Hot leads
A Hot lead contains information on: First open year, Deadline for bids and the Decision making document is available.
Complete profiles
By default, the result of your search will consist of a number of complete profiles (with international organisation information and 3 meetings) and possibly a number of incomplete profiles that may require some more research from your side. The incomplete profiles are highlighted in your result list.
New profiles since
Search for associations which were added to the Database since the last update of the Database or after the date you entered.
Updated profiles since
Search for associations which were updated in the Database since the last update of the Database or after the date you entered.