To get an idea of what searches are possible, when and why to do a particular search and what to do with it, the following suggestions could be of help.
The most commonly used option is the ‘Potential meetings for´ search option. This search can be used to obtain a list of international meetings which among others: A. have the potential to come to your country B. have the potential to use your services C. have their headquarters in a country which is going to be visited or a representative is based in D. fall into a category which has specific potential (e.g. a specific subject matter) E. have a local representative in your country or maybe a combination of the above.
ad. A. To search for meetings, which have the potential to meet in your country please, bear the following in mind:
Your country must be in their rotation area. A meeting which rotates in Asia will never come to Europe and visa versa. So a Japanese Congress Centre could choose World/International and/or Asia as a meeting’s rotation area.
If a meeting has visited your country recently, it is very unlikely that a meeting will visit your country again in the near future. ICCA works with the following criteria: if a meeting rotates worldwide it takes at least 15 years for a meeting to return. If it rotates in a smaller area like Europe, it takes approx. 10 years to return. So in 2025 the Vienna Convention Bureau might be looking for European meetings which have not been to Vienna since 2015 or for meetings which rotate worldwide and have not been to Vienna since 2010.
ad. B. To search for meetings which have the potential to use your services, please bear the following in mind:
You might want to limit your target market/mailing activities by the number of participants, when you are a Congress Centre or a Hotel, or by the destinations (rotation area) of the meetings when you are a DMC or an Airline.
ad. E. To search for meetings which have a key contact in your country, please bear the following in mind:
Not all international organisations supply ICCA with their local contact persons. ICCA collects contact and address details of members of the international organisation in your country, also called the local representative, key contact or local counterpart. You can view which countries are listed on the association’s website by clicking the link: 'local representative' in the profile. If available, the address details of the local representative can be found by following the link. This will take you to the right website immediately. You can use the ICCA Association Database Online to update your own Database, to define a target market, to get a list of possible sales calls in a particular country, to discover more local representatives, to do direct mailings (E-mail!) or to obtain more background information about a specific meeting. And there are of course many more reasons to use the Association Database.
Example
Search for meetings that could come to Singapore
In the New search screen, specify the following:
Potential meetings for... Destination: Singapore Click the Search button. A result listing appears.
When you click on the Advanced button, you will see that the system has pre-defined the following search criteria:
Rotation area for Singapore
Destination(s) not visited -
Please see the following instruction video on how to make a basic search:
